Vendor Form

By checking the box, I affirm that I have read, understand and will comply with the guidelines,
rules, and conditions outlined on the AFW website

A copy of your responses will be emailed to the address you provided. (please make the email
automatically send once they submit)

Special Request: AFW will attempt to accommodate requests but make no promises!

Vendor/Artist Rules
Thank you for your interest in participating in AFW 2025!
All dealers and artists are required to obey the rules of Anime Festival Wichita, Hyatt
Hotel, and the State of Kansas.
1. The deadline for dealer/artist applications is March 27th , 2025 . We have a limited
number of tables available and the first approved applications get them. Get your
application in early for the best chance to be part of AFW. There are no refunds of
fees PERIOD after June 15th. Any request for a refund of fees prior to June 15th will
be examined on a case-by-case basis.
2. Dealers/Artists may set up anytime between 9 a.m. and 5 p.m. on Friday, June 27th,
and again on Saturday, June 28th from 7 – 10 a.m. No setup of Dealers/Artists
will be allowed after the Dealers/Artists room opens to the public at 10 a.m. on
Saturday June 28th. Teardown will be allowed after the Dealers Room closes
at 3 p.m. on Sunday. Each Dealer/Artist will be responsible for the cleanup of
their own assigned space.
3. Dealer spaces must be manned and open for business at all times during festival
hours. There are no rain dates and no refund will be made in the event of inclement
weather. Anime Festival Wichita does not officially provide booth sitters or booth
assistance of any kind. If a dealer needs a break, one of the staff may be coerced
into helping but none are obligated to do so.
4. Dealers/Artists will get one table, two chairs and two weekend pass for every booth
purchased. Additional passes can be purchased at $25 each
5. We have limited electrical outlets for Dealers/Artists use. Please list electrical
requirements on the special requests or comments section. Audio may be played at
a low volume if not disturbing your neighbors, Note: NO videos will be allowed to
be played in the dealer/artist area.
6. Please fill in a complete list of wares even if you have been a past dealer. THIS
IS A JURIED SHOW. Dealers will be selected based upon quality, appropriateness,
uniqueness, and presentation. It doesn’t hurt to get your application in early either.
The jury process is ongoing, and acceptance letters will be emailed out as soon as
possible. You may be asked to limit or eliminate certain wares in order to be
accepted. Approved applicants will be notified by mail email, to the address provided
on application. Please do not message asking when your application will be
approved. After approval, you will receive an email with your total and have 2 weeks
from the date of the email to pay for your booth or the approval will be rescinded and
the next person in line will have the chance to take your place. If your application is
rejected, you may resubmit. All decisions of our vendor committee are final. Dealer
wares must have a Japanese/Asian/Anime theme or relevance. CD’s are fine as
long as they pertain to a Japanese/Asian/Anime theme. If you have any questions
regarding this rule, please ask. Kansas Law requires a person be 18 years of age
or older to purchase weapons.
7. No weapon sales to minors, PERIOD. Violation of this rule will lead to expulsion
from the festival, surrender of dealer/artist fees and banishment from all future
Wolfmoon Productions L.L.C. Events, as well as, possible legal actions. All weapons

must be sheathed or boxed and tightly peace bound at all times. No firearms or
firearm sales will be allowed on site.
8. Only officially licensed items shall be permitted for sale at AFW by any
vendor. Absolutely no bootleg, knock off, illegal or fraudulent items will be
allowed to be sold. Our secret shoppers will be by to check on everyone.
9. Artists items for sale must be, in whole or large part, a direct work of the exhibiting
artist. Works may incorporate some commercially produced parts, but the work’s
design and execution must be primarily the product of the exhibiting artist’s talent
and skill. Items with reproductions of the exhibitor’s artwork on them (tiles, mugs,
books etc) must be listed specifically on the entry form and submitted with photos.
10. No drug paraphernalia shall be sold or kept by anyone on site. Controlled
substances are strictly forbidden per State and County Laws. Please help us adhere
to the law. Anyone in violation of this rule will be shut down and removed from the
festival grounds, as well as possible legal actions. No refunds will be given.
11. No alcoholic beverages shall be consumed by any participants during festival hours.
12. All federal, state, and local laws governing retail sales tax must be followed. You
must understand the rules and regulations and comply. All dealers are responsible
for their own taxes, licenses, and permits.
13. Sales are strictly between the dealers or artist and the patron.
14. Dealers and artists are given a special room rate of per night from the hotel. Contact
Hyatt Regency Hotel at 1-800-233-1234, or book your rooms from the website portal.
*Be sure to let them know you are with AFW, so you get the special rate!
15. We will have limited security overnight and locked doors to the dealer room when
dealer room is closed to the public. Safeguard your wares accordingly.
16. No pets allowed except for trained animals helping special needs patrons and
vendors.
17. Festival Management must approve all literature, flyers, printed material and/or
handouts before distribution on festival grounds.
18. DEALERS WILL BE PREASSIGNED SPACES. WE WILL DO OUR BEST TO MAKE
SURE EVERYONE HAS A GOOD SPOT. PLEASE COOPERATE WITH OUR
STAFF. ALL DECISIONS OF THE VENDOR COORDINATOR WILL BE FINAL.
19. Do not display 18+ materials in plain sight. You will be asked to cover or hide all
inappropriate material from underage patrons. If we ask you to cover it, you must do
so immediately.
20. Music Policy: Music is not allowed in places where people pay to get in because of
copyright laws!
21. Booths are Non-transferable. You may not sell or gift your booth to another
Vendor or Artist.
22. You will submit your payment for your table by following the link that will be provided
in our response email after your application has been accepted.
23. Purchase of a Vendor / Artist booth confirms that you understand all the rules and
guidelines provided on our website and conveyed in the application process. This
includes the cancellation policies above and that booths are non-transferable.
Questions may be directed to chorn@afw.org.

Thank you again for choosing to be a part of AFW!!

If you have any questions, please e-mail the Vendor Coordinator at chorn@afwcon.org. We
will do our best to accommodate any special requests. Please include these on the
“comments” portion of the application.
By submitting an application form, I agree that I have read and understand the
vendor rules and agree to comply with all the conditions set in these rules. Failure to
comply may result in expulsion from the show and future events.

I being either owner, authorized agent, or responsible party doing business as above mention vendor shall indemnify,
hold free and harmless, assuming liability for and defend the Anime Festival Wichita, Wolfmoon
Productions L.L.C., their affiliates, agents, employees, volunteers, officers and directors from
any and all costs and, expenses including but not limited to, attorney’s fees, reasonable
investigative and discovery costs, court cost and, all other such sums which the Anime Festival
Wichita, Wolfmoon Productions L.L.C. Their affiliates, agents, employees, officers and directors
may pay or become obligated to pay on account of any all and every demand for claim of
assertion of liability, or any claim or action founded thereon, arising or alleged to have out of
participation/attendance or selling wares, during Anime Festival Wichita sponsored by
Wolfmoon Productions L.L.C. Their affiliates, agents, employees, officers, and directors or by
any act of omission by Anime Festival Wichita, Wolfmoon Productions L.L.C., their affiliates,
employees, officers and directors.